August 10 2016 Meeting Minutes
Town of Madisonville
August 10, 2016
The meeting was called to order by Mayor Pelloat.
On roll call the following were present: Mayor Pelloat, Councilmen Bounds, Hitzman, Haddox, Doran and Bouey.
The pledge was led by Councilman Bouey.
The invocation was led by Councilman Hitzman.
Approval of July 13, 2016 minutes and Sp. Meeting Minutes July 27, 2016 – the minutes were approved on motion of Councilman Bouey and seconded by Councilman Doran. The motion carried.
Approval of financial statements – the financial statements were approved on motion of Councilman Doran and seconded by Councilman Bounds. The motion carried.
Comments: members of the audience will have three (3) minutes to make a statement or express a concern at the outset of the meeting – 1. Brenda Willis and Joe Doran presented t-shirts the council that have the town logo on it along with local business advertisements on the back. 2. Stacey Domingue 103 Rene’ St. thanked the Town for putting up the speed sign and asked if a sign could be placed at Rene’ and Jefferson Alley. Ms. Domingue presented the Mayor with a picture of a Fleur de lis depicting Madisonville locations within it to be placed in the Mayor’s office. She also reported that vehicles are lining up before the 2:10 pm time allowed by the posting. Mayor Pelloat replied that the striping of the street has helped to keep the left side open for residential/emergency traffic. 3. Keith Jenkins announced they would like to hold a horseshoe tournament, at the ball park, with the proceeds going to the Police Department for the purchase of equipment. He stated they anticipate raising $3000 to $5000. Mayor Pelloat stated it is a great gesture but will need to verify the availability of the park and look into the legalities of the department or the town receiving the funds.
Noise ordinance – Councilman Haddox reported they had received copies of various ordinances and the Parish ordinance is the only one that addresses decibels. Councilman Hitzman reported that the residents are more interested in the hours than the decibels. Jewell suggested that the band permit be reviewed since it’s the noise from music at question. Chief Smith reminded them to consider holidays, etc. Councilman Bounds agreed with the need to address the band permit and the noise ordinance. Mayor stated a meeting would be set up for input.
Placement of orange cones, bushes, or trees on town property – Steve Benton asked if it is bushes/trees or trash bushes/trees? Mayor replied that it is permanent. Mr. Benton stated there is a written protocol for when debris is to be picked up. Mr. Mahon 201 Rampart St. stated there are instances of streets having been divided and that needs to be given consideration. Councilman Hitzman stated that the cones have gotten out of hand, but give consideration for special events taking place in town. Councilman Doran stated that Covington give a number of hours prior to an event in order to put up caution tape. Councilman Haddox suggested not allowing cones on public property and make a determination on the bushes/trees being taken out.
A. Madisonville Municipal Planning and Zoning Board – the following were appointed to the Board: Jerry Lange for a 5-year term, Roland Morris for a 4-year term, Myron Bourg for a 3-year term, Harriet Stafford for a 2-year term and Sandra Mendow for a 1-year term. The appointments were accepted on motion of Councilman Doran and seconded by Councilman Bouey. The motion carried.
B.Parks/Recreation – Mayor Pelloat appointed Councilmen Bounds and Hitzman to the Parks/Recreation Committee.
C.Finance – Mayor Pelloat appointed Councilmen Haddox and Hitzman to the Finance Committee.
D.Operations & Maintenance – Mayor Pelloat appointed Councilmen Bouey and Haddox to the Operations & Maintenance Committee.
E.Public Safety – Mayor Pelloat appointed Councilmen Bounds and Doran to the Public Safety Committee.
Monthly Department reports:
A.Engineer - 1. Bia Hillhouse reported the old gas line is still being removed, it has been slow due to the weather. She presented a request for payment, a change order and a certificate of substantial completion. 2. She reported that a pre-construction conference had been held and the contractor will mobilize in three weeks and should be finished by the end of September.
B.Police Department – Chief Smith reported they received 341 complaints, made 4 arrests and logged 4062 miles. He reported the school traffic is moving better each day.
C.Maintenance – Kyle reported the cost for the generator hookup at the Pine St. well will cost $2500 for labor and material. He reported the following: to inspect and clean the two water tanks would be cost of about $7000 each; he reported ten more barricades have been ordered; twenty new customers added to the system; two signs and landscaping complete; the screen has been put up at the sewer plant the subsurface drain on 3rd Street is complete; he reported he bought insurance rate for gas rate for the winter; and that Telecom is putting in the internet to the library.
D.Permits – Jewell reported one job is in violation, but working to get it into compliance; the new sound system will be here for the next meeting; he is working on a Hurricane Incident Plan. Mayor Pelloat suggested he get input from the fire department and have them attend the Monday meetings.
Resolution appointing Director and alternate for LMGA Board – the resolution appointing Kyle Matthews as Director and Mayor Jean Pelloat as Alternate was approved on motion of Councilman Haddox and seconded by Councilman Hitzman. The motion carried.
Baham claim – Mr. Danner, the town attorney, gave a brief history of the situation where a permit to construct was issued in 1981, in 2012 it flooded and in 2013 a suit was filed for negligence for not issuing permit regarding base elevation. He stated the issue is what to do at this point – a motion to authorize the mayor to negotiate the settlement of the Baham claim for an amount not to exceed $50,000, and which amount shall be based upon, at least in part, the economic loss to the property owners; and to further authorize such payment by the Mayor without further approval, if settlement is achieved, by the Council. Authorization was given on motion of Councilman Doran and seconded by Councilman Hitzman. The motion carried.
Samantha Goodwin-request to hold Keep Madisonville Beautiful September 17, 2016 from 9am to 1pm-Brad Haddox reported they would like to use the ball park and asked that the fees be waived. The request was approved, with fees being waived, on motion of Councilman Hitzman and seconded by Councilman Haddox. The motion carried.
Northwood Church-request to use ball field to host “movie under the stars” night on November 5th and December 3rd at 7:00 or 8:00pm – Matt Donely reported that the dates would be changed to November 12th and December 10th at 7:00pm and asked that the fees be waived. The request was approved on motion of Councilman Doran and seconded by Councilman Haddox. The motion carried.
Empa Taco-request to hold anniversary celebration August 20, 2016 6pm-9pm-Mayor Pelloat reported that Empa Taco had gotten approval from the surrounding businesses, there will be a tent and a band for 2-3 hours. The request was approved on motion of Councilman Hitzman and seconded by Councilman Doran. The motion carried.
Proclamation declaring September and October 2016 as “Compassion that Compels Months”-Ms. Rhonda Ebel gave brief testimony about what it meant to her to receive the Compassion Bag while going through her journey with cancer.
Comments by Council-at this time Councilman Bouey suggested that the meeting time be changed to 7:00 pm. On motion of Councilman Bounds and seconded by Councilman Bouey the meeting time was change to 7:00pm. The motion carried.
Mayor’s report to Council-Mayor Pelloat congratulated the maintenance for what they have done the last two months with improvements throughout town.
Pay approved invoice-approval to pay invoices was given on motion of Councilman Bounds and seconded by Councilman Bouey. The motion carried.
Adjournment-there being no further business, the meeting was adjourned on motion of Councilman Doran and seconded by Councilman Haddox. The motion carried.