July 13 2016 Meeting Minutes
Town of Madisonville
July 13, 2016
Call to order – Mayor Jean Pelloat
Roll call – Mayor Pelloat, Councilmen Bounds, Hitzman, Haddox, Doran and Bouey were present.
Pledge of Allegiance-Councilman Brad Haddox
Invocation-Councilman Tim Bounds
Approval of June 8, 2016 minutes – Councilman Bouey moved to accept the June 8, 2016 minutes, seconded by Councilman Doran. All were in favor.
Approval of May 2016 financial statements – Councilman Haddox moved to accept the May 2016 financial statement, seconded by Councilman Bouey. All were in favor.
Comments: members of the audience will have three (3) minutes to make a statement or express a concern at the outset of the meeting – 1) at this time Mrs. Lora Haddox-902 Pine St. announced that the Morgan St. Bakery, located at 101 Morgan St., will reopen on Thursday, July 21st at 10:00am and they are asking that anyone who wishes to participate in welcoming Christine back they will be gathering at 105 Morgan St. beforehand. She stated they will be wearing pink or you can bring pink balloons to recognize her recovery from cancer. She also stated that it is a surprise. 2) Gary Boutwell-904 Main St. commented on the water advisory issued over the weekend, but asked that other options, such as a generator, be consider to avoid the situation in future. 3) Doug Gardner-109 Mabel Dr. announced the Tiki Luau Saturday, July 16th to be held at the Covington Country Club. The purpose is to raise funds to help restore the beaches and to restore/protect the lighthouse. Ticket are $75.00 for an individual or $600.00 per table. 4) Guy Hebert-1203 Main St. stated he had received a flyer from Parish Councilman Mike Lorino regarding the traffic situation in Madisonville. Mr. Hebert presented his concerns (see handout) should changes be made. He said the bottom line is if the traffic flow on Hwy 22 is opened up further, it will attract more traffic which will attract large scale development (fast food, large gas stations, etc.) and reduce the quality of life. 5) Judy Darby-810 Main St. suggested contacting Marty Dean and Mike Lorino regarding the service road at Hwy 1077 and Perilloux Road that was talked about and encourage this solution. 6) Lynn Ferina-406 Pine St. voiced her concern regarding the lot across from St. Anselm being turned into a parking lot. She stated she has problems when traffic parks along the street for events at the church and she had to get out of her car to check traffic before pulling out of her driveway. 7) Stacey Domingue-103 Rene’ St. stated that years ago it was suggested that the bridge be removed and put in a pontoon bridge to use while a high rise bridge was built to accommodate river traffic. 8) Mel Lamp-1124 Main St. made suggestions for better town communication on the web-site - email addresses, contact form, post agenda/minutes a week ahead for public input at a later date. He suggested that a meeting/event center be constructed on a foundation at the museum that was to be used for another phase; suggested that pavilions be built at the lakefront. He suggested something be done about the buildings that are below floodplain; consider a density zoning district; and consider long term capital outlay projects.
At this time Victoria Leyva reported the 4th of July celebration went better than expected and she doesn’t have any final numbers yet but estimated they made about $600.00.
Appointments by Mayor – the following appointments were made by Mayor Pelloat:
Legal Counsel – Bruce Danner - the appointment was accepted on motion of Councilman Hitzman and seconded by Councilman Bouey. All were in favor.
Bill King was extended in an advisory capacity. The extension of Bill King in an advisory capacity was accepted on motion of Councilman Haddox and seconded by Councilman Bounds. All were in favor.
Clerk/Administrator – Joyce Core – the appointment was accepted on motion of Councilman Haddox and seconded by Councilman Hitzman. All were in favor.
Marshal – David Smith – the appointment was accepted on motion of Councilman Bounds and seconded by Councilman Hitzman. All were in favor.
Brad Haddox – Mayor Pro Temp – the appointment was accepted on motion of Councilman Hitzman and seconded by Councilman Doran. All were in favor.
PEC report – Mr. Harman reported they had received bids on June 16th for the Mabel St. Rehabilitation Project and the Barber Brothers was the low bid at $109,645 and he recommended the bid be awarded to Barber Brothers. The bid was awarded to Barber Brothers on motion of Councilman Bounds and seconded by Councilman Bouey. All were in favor.
Danny Schaus-CLECO (Hurricane Preparedness) – Mr. Shaus stated that Impact Weather of Florida is where they get their data in relation to a storm. He stated they can then estimate the needs from the data (i.e.-pole down, etc.). Mr. Shaus reported that when winds get greater than 30-35mph they take their equipment to higher ground until after the storm is over then teams are sent out to assess the damages.
Mr. Shaus stated that you can go online and put in your address and get the status on any outages in your area or call 1-800—622-6537.
Adopt Tax Millage for 2016 tax roll – the millage rate of 8.21 was adopted on motion of Councilman Haddox and seconded by Councilman Bouey. All were in favor.
Resolution adopting millage rate for 2016 tax millage – the resolution adopting the 2016 millage rate was accepted on motion of Councilman Bouey and seconded by Councilman Haddox. All were in favor.
Consideration of cost of living raise for employees effective first pay period August 2016 – Mayor Pelloat reported that a cost of living increase was included in the budget and he recommended a 1.5% cost of living increase for all hourly employees. The recommended increase was approved on motion of Councilman Haddox and seconded by Councilman Bounds. All were in favor.
Approval to remove former Mayor Gitz and former Councilman Badeaux and to add Mayor Pelloat and Councilman Haddox to bank signature cards – Mayor Pelloat explain that it is a requirement from the bank(s) that the changes for the signature cards be recorded in the minutes. On motion of Councilman Doran seconded by Councilman Hitzman former Mayor Gitz and former Councilman Badeaux were removed from the band signature cards and Mayor Pelloat and Councilman Haddox be added. All were in favor.
BP Funds received from St. Tammany Sheriff’s Office – Mayor Pelloat announced that the Sheriff’s Office received settlement proceeds from BP oil spill and the portion the Town received was $17,602.73.
Stacey Domingue-school traffic on Rene’ St. – Ms. Domingue stated her concerns with the school traffic on Rene’ St. She reported that traffic is one-way and if you try to leave between 1pm and 3pm you have to go against traffic. She stated something needs to be done about the traffic congestion on Hwy 21 when vehicles are waiting to get on Rene’ St. to pick up children. She also wanted to know why eighteen wheelers were on Rene’ St.? Mayor Pelloat asked if the trucks were making deliveries to the cafeteria? He stated it be looked into as to why the street is being blocked and about signs as well.
Jewell Chatellier-presentation to Council – at this time Jewell presented the Mayor and Council with copies of the Charter, ordinances, flood plain ordinance, open meetings law, public records law and a five-year plan.
Mayor’s report to Council – at this time Mayor Pelloat asked that the department heads give a report:
Chief Smith reported 43 traffic stops, 6 misdemeanor arrest, 1338 calls for service, no major crimes committed. He also reported the radio system has been up and running for over a month, also still getting inboard radios up and going, he has made contact with the sheriff’s office to get the Trustee’s to work on the old cemetery, and he reported they are working on grants to get equipment. Chief Smith reported they have gotten an outpouring of support in view of the incidents that have taken place in Baton Rouge, Dallas and Minnesota.
Kyle Matthews reported that on Saturday at 3:30am the electricity went out from Oak Park to Mandeville and as a result the south well lost its prime DHH was contacted and they suggest that the boil water advisory be issued via Channel 4, 6 and 8, also that Dexter Accardo be called, go door to door to the restaurants and door to door for the residents. He stated the lab is not open on the weekend and had to wait until Monday for the test and the results were received Tuesday as being all clear. Kyle reported the following: The Welcome to Madisonville signs are being refurbished and when reinstalled landscaping will be installed as well. He reported that screening to disguise the sewer plant has been ordered; subsurface drainage on Pine St. by the church, St. Paul St. and Pine St. John has been completed, handrails at the fishing piers have been finished, the lift station on Main St. has a pump down that is being rebuilt and when it is installed the current pump will be rebuilt, cameras are in and working at the boat launch and they are getting a bid for cameras at the lighthouse, 25 new gas installations, they are going through the punch list for the gas line on Hwy 1077, and will be attending an EOC meeting tomorrow on billing for storms.
Jewell Chatellier reported that two new housing permits and seven or eight minor construction permits had been issued for the month of June; he stated that he and the mayor had met with the Dept. of Homeland Security in St. Tammany Parish regarding adopting an Emergency Operations Plan for the Town on what we need to do as a community and how to prepare, and be interconnected with the parish before, during and after a hurricane or flood event. He updated the council on the new permitting computers and software and explaining the benefits of having such a system. He also informed them that we are in the process of uploading all historic files and permits for the past 20+ years. He also touched on the proposed changes to the preliminary FIRM map put out by FEMA and what the pros and cons were and stated that at this time he has no information regarding when the maps will go live.
At this time the agenda was amended on motion of Councilman Hitzman and seconded by Councilman Haddox to include the following: Home Grown Festival, Gumbo Cook-off, Resolution declaring July Parks and Recreation Month and use of the ballfield on Main St. for soccer practice. All were in favor.
The request to hold the Home Grown Festival, September 4, 2016 was approved on motion of Councilman Doran and seconded by Councilman Bounds. The motion carried.
The request to hold the Gumbo Cook-off October 23, 2016 was approved on motion of Councilman Hitzman and seconded by Councilman Haddox. The motion carried.
After having been read the resolution declaring July as Parks and Recreation Month was adopted on motion of Councilman Hitzman and seconded by Councilman Doran. The motion carried.
The request to use the Main St. ballfield for soccer practice from August to November on Saturday morning 9am-11am was given on motion of Councilman Doran and seconded by Councilman Bounds. The motion carried.
Pay approved invoices – approval to pay invoices was given on motion of Councilman Haddox and seconded by Councilman Doran. All were in favor.
Adjournment – a motion to adjourn was made by Councilman Hitzman and seconded by Councilman Haddox. All were in favor.