Posted: May 14, 2018

Minutes - Public Hearing and Regular Town Council Meeting on Wednesday, May 9, 2018 at 7:00pm

DRAFT – APPROVED

MINUTES

TOWN OF MADISONVILLE

403 ST. FRANCIS STREET

Wednesday, May 9, 2018

7:00P.M.

PUBLIC HEARING:

Call to order Mayor Pelloat

Roll call Wayne C. Morlier

All present except Councilman Doran

  • 2019 Budget

Mayor Pelloat explained the budget and asked if there were any comments from the audience or Council.  There were no comments.

Motion made to adjourn the Public Hearing by Councilman Haddox, seconded by Councilman Bouey, motion passed with all in favor.

REGULAR TOWN COUNCIL MEETING:

Call meeting to order Mayor Pelloat

Roll Call Wayne C. Morlier

All present except Councilman Doran

Invocation – Councilman Hitzman  

Pledge –Councilman Bouey

  • Approval of April 11, 2018 Regular Town Council Minutes

Motion made to approve the minutes by Councilman Bouey, seconded by Councilman Hitzman, motion passed with all in favor.

  • Approval of March 2018 Financial Statements

Motion made to approve the financial statements by Councilman Bouey, seconded by Councilman Haddox, motion passed with all in favor.

  • Public Comment Period:  members of the audience will have three (3) minutes to make a statement or express a concern at the outset of the meeting.  (Anyone having or expressing a concern tonight may or may not get an answer due to the fact that the council is hearing the concern for the first time.  All statements will be considered and everyone will receive an answer in the near future)
  • Special Guest – Zoe Dieringer, LA Elementary Student of the Year

Mayor Pelloat read the Mayor’s Recognition honoring Ms. Dieringer, a 10 year old student at Lancaster Middle School for being selected as the Louisiana Elementary Student of the Year.

  • Fire Chief Randy Hess thanked the Mayor and Council for allowing the fire department the use of the existing building on Main Street.  He continued by stating that they have vacated the building, are presently going through years of records, and plan to be completely out of the building by the end of June 2018.  In response to a question by Mayor Pelloat, Chief Hess stated there is no set opening date ceremony scheduled for the opening of the new fire station as they are working with contractors on a few issues.  However, he expects it will be sometime in June 2018.

OLD BUSINESS:

  • Master Plan Discussion

Mayor Pelloat opened the discussion by asking the Council to consider moving forward with entering into a contract with one of the two firms under consideration or considering looking at other firms.  After discussion Councilman Bounds made a motion to sign the contract with the Center for Planning and Excellence (CPEX), Councilman Haddox seconded the motion, the motion passed with all in favor. The contract is for $60,000 with one-half due in FY2018 and the other half due in FY2019. Mayor Pelloat stated that he would ask the Town Attorney to look at the contract.

NEW BUSINESS:

  • 2019 Budget

Mayor Pelloat asked if there were any comments from the Council or audience. There being no comments, Councilman Bouey made a motion to accept the proposed budget, Councilman Haddox seconded the motion, the motion passed with all in favor.

  • Monthly Department reports:

Engineer – Mr. Joe Harmon reported that the recreational trails grant (sidewalk from Madison Ridge) application is due July 2, 2018. He also stated they are looking at options for the boat launch and that the present state capital outlay bill still includes the three pump lift stations; however, he does not know if will be approved.  

Police Department – Chief Tyrney reported that speeding continues to be a problem as 201 citations were issued in April of this year while 45 citations were issued in April of 2017. In addition, 45 to 50 warnings were issued. He stated boat mooring tickets are about the same. He continued stating that with school closing in May and residents going on vacation, his department would be increasing their patrols. Mayor Pelloat responded that he appreciates the efforts enforcing the law.

Maintenance – Public Works Director Kyle Matthews reported 26 new gas customers and that the Spring Haven main extension and Madison Ridge extension were completed. Also, the Silver Hill expansion that includes about 600 houses is being working on. He reported 40 new barricades and electronic meter reading devices were purchased. He also stated a new shade structure over the batting cage and tennis court will be constructed, the Town Park walking path will be finished next week, Madisonville Jr. High is providing another picnic table, and the capital outlay grant is being worked on. Councilman Hitzman stated the Park looks amazing.

Permits Department – Mayor Pelloat introduced Mr. Jules Al Courouleau as the new building official and flood plain administrator and read parts of his resume, including certifications.  Mr. Courouleau stated he would always be available.  Mayor Pelloat stated that there is no report at this time as Mr. Courouleau has only been on staff a short time.

Town Attorney – Mr. Bruce Danner reported that he worked on the AT&T servitude request, a subpoena that did not involve the Town, the gas ignition incident, Madison Ridge Phase II, Municode recodification, public records requests, matter with Skooters, Workman’s Compensation claim, meetings at least weekly with the Mayor, and Madison Ridge donation to the Town authorizing the Town to fix roads, streets and drainage. Mr. Danner read a written resolution regarding the donation. Mayor Pelloat asked for a motion to approve the resolution. Motion made by Councilman Haddox, seconded by Councilman Hitzman, motion passed with all in favor.  

  • Comments by Council – Councilman Hitzman asked if there has been any response by the Church since the last meeting.  Mayor Pelloat stated that the Church did reach out to him and asked about the next steps. They requested a meeting with the Planning and Zoning Commission (P&Z) to work on plans based on what they heard at the meeting. He also stated that the Town Clerk received an email regarding a work session meeting with the P&Z.  As the P&Z is a public, appointed Board, the meeting will need to be held at a public P&Z meeting so the Town Clerk suggested the Church come to the next regularly scheduled meeting on Tuesday, June 5, 2018 at 7pm. Councilman Haddox asked if the Church mentioned anything about reducing the height of the building. Mayor Pelloat stated they did not.  
  • Mayors’ report to Council – Mayor Pelloat stated that there will be a Special Public Hearing at 6:30pm on Wednesday, May 23, 2018 to approve the ad valorem tax renewal at its existing rate of 8.55 mills.  This meeting will be prior to the Public Committee meeting scheduled for Wednesday, May 23, 2018 at 7:00pm. Mayor Pelloat also encouraged the Council to complete their financial disclosures by May 15th and ethics training no later than June 30th with copies provided to Town Hall for their personnel files.
  • Adjournment

Councilman Bounds made a motion to adjourn, Councilman Hitzman seconded, motion passed with all in favor.

/s/_______________________

Wayne C. Morlier, Town Clerk