December 14 2016 Minutes
Town of Madisonville
Regular Town Council Meeting
December 14, 2016
The meeting was called to order by Mayor Pelloat.
Roll call was as follows: present - Mayor Pelloat, Councilmen Bounds, Hitzman, Haddox, and Bouey. Councilman Doran was absent.
The pledge was led by Councilman Bounds,
The invocation was led by Councilman Haddox.
Approval of November 9, 2016 Regular Town Council Meeting minutes – the minutes were accepted on motion of Councilman Bouey and seconded by Councilman Hitzman, all were in favor.
Approval of October 2016 Financial Statements – the financial statements were accepted on motion of Councilman Haddox and seconded by Councilman Bouey, all were in favor.
Public Comment Period: members of the audience will have three (3) minutes to make a statement or express a concern at the outset of the meeting. (Anyone having or expressing a concern tonight may or may not get an answer due to the fact that the council is hearing the concern for the first time. All statements will be considered and everyone will receive an answer in the near future). – 1. A representative of the Mandeville Rugby Club reported that they are looking for a community to call home. He stated they are looking to hold practices on Tuesdays and Thursdays at the park on Main St. with lights also would like to use the field on Saturday, about ten times a year, to hold matches. Mayor Pelloat asked that a practice schedule be submitted for discussion. 2.Tom Biernatki-204 Rampart St. – voiced his concerns with parking and fill taking place on the street where he resides. 3. Mr. Lampkin-401 Main St.- voiced his concerns regarding noise created by outside music coming from Friend’s.
LRWA proposed Ground Water Protection Ordinance – Mayor Pelloat stated that he is not ready to recommend yet, but like Kyle’s recommendations to be considered. Kyle recommended that radius be changed to 500’ rather than 1000’, and a fine be determined.
Letter of credit with Iberia Bank for potential disasters – Mayor Pelloat reported the letter may be ready for finalization next month.
Lacy Toledano-St. Tammany West Chamber of Commerce – Mayor Pelloat presented a $250.00 check received from the Chamber as a donation to help with lighting on the riverfront.
Ryan Richard – zoning – Mr. Richard stated he feels the ordinance targets one business and favors others. He stated the changes were too drastic at one time. Mr. Richard stated the times for holidays should be status quo. He also stated that “amplification” needed more clarification. After the discussion a motion to approve the ordinance and move forward was made by Councilman Bounds and seconded by Councilman Hitzman. Councilman Bounds, Hitzman and Bouey were in favor, Councilman Haddox opposed. The motion carried.
Madison Ridge dedication – Mr. Danner announced the signed document will be addition to previous documents. He stated it will allow the Town to service utilities, etc. The dedication was accepted on motion of Councilman Haddox and seconded by Councilman Bounds, all were in favor.
Hunt Telecommunications Franchise Agreement – the franchise agreement was approved on motion of Councilman Bouey and seconded by Councilman Haddox, all were in favor.
Council approval for Mayor and Public Works Director to sign contracts with developers –Mayor Pelloat stated he wanted to clarify that it is gas contract that will be signed. Approval was given on motion of Councilman Haddox and seconded by Councilman Hitzman, all were in favor.
Monthly Department reports
Engineer –1. Mr. Harman reported they are wrapping up the Mable Drive project and have a substantial completion certificate and presented an invoice in the amount of $124,642.39 and stated the $13,849.16 retainage will be held until a clear lien certificate is received. 2. He presented a Change Order in the amount of $28,846.55 for other work being done in town. 3. Mr. Harman reported Feleciana Welders is finished with the gas line project and presented an invoice in the amount of $46,767.70. 4. Mr. Harman reported that Coquille will be providing $100,000 for the parking project on Pine St. He stated it may be March before all is complete then a cooperative endeavor agreement can be entered.
Police – David Smith reported they had received 2596 calls, wrote 155 citations, had 10 arrests and logged 7074 miles.
Maintenance/Gas – Kyle reported 25 new customers, installed main line at the Landings. He also reported the pressure did not drop with the cold temperatures earlier in the month. At this time, he encouraged the agreements to be signed by the mayor and public works director be approved because the gas system lost a 400 home subdivision to the competition, but have since signed with a developer for a 450 home development. Kyle reported that a LGAP grant in the amount of $14,104.00 had been approved to go toward the purchase of a skid-steer, but would like to apply for an amendment to do gas line work in the subdivision. He reported that a Conservation Trails grant is being applied for to put in a sidewalk to Madison Ridge subdivision and that a wetlands determination is being made. Kyle reported that DOTD changed a culvert on Main St. to allow for catch basins. He also reported that Ms. Olsen had volunteered to repaint the “Coquille” sign on the riverfront and has completed on side and will work on the other side.
Permits Department – Jewell reported permits had been issued for two new residences; working on having the ordinances codified after the first of the year; making strides in determining town owned property and working with the Assessor’s office to get maps to overlay with their maps to determine lots.
A. Report on December 6, 2016 Planning and Zoning Meeting – Jewell reported the petitioner had requested to be allowed to do business as a B &B but not serve meals. He reported the Planning and Zoning Commission had denied the request that he would be required to serve meals.
Comments by Council – 1. Councilman Bounds took the opportunity to wish everyone a Merry Christmas and a Happy New Year. He also reported on the number of compliments received on the changes made in town. 2. Councilman Hitzman reported his excitement about the accomplishments of the last six months and is looking forward to the next year. 3. Councilman Haddox thanked everyone for attending the meetings and announced that he and his wife will be holding a champagne and dessert party Saturday at 7p.m. and he wished everyone a Merry Christmas. 4. Councilman Bouey stated that 2017 looks like a promising year and wished everyone a Merry Christmas and a Happy New Year.
At this time Mayor Pelloat asked Mr. Biernatki if it is his wish to have no parking on the street by him? Mayor Pelloat presented pictures he had received of the parking issues. He suggested the Council look at the area to make a determination.
Adjournment – there being no further business the meeting was adjourned on motion of Councilman Bounds and seconded by Councilman Bouey, all were in favor.
Joyce Core, Clerk